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Region 9 Education Service Center

Every learner. Every opportunity. Every day.

Requests for Proposals

Requests for Proposals

RFP #2027-01 AUDIO-VISUAL AND CONFERENCING SOLUTIONS 

 

 

Region 9 Education Service Center is requesting proposals for audio-visual and conferencing solutions.  The scope of work for complete replacement of all equipment to provide turnkey systems for audio-visual needs as follows: 

  • Core Rooms: Wichita Rooms, the Foard Room, and the Montague Room of the Region 9 ESC. Pricing needs to be listed per room, but this core will be awarded all or none.
  • Possible Additional Rooms: Hardeman, Knox, Throckmorton, Clay (quoted individually). Region 9 ESC reserves the right to add any or all of these rooms to the core group. Awards for additional rooms will only be added to the awarded vendor of the core rooms group.

For a copy of the proposal specifications contact:

 

Dana Parrish, Administrative Specialist

Phone Number (940) 322-6928

Voluntary pre-proposal site visit will be held Tuesday, November 10, 2026 at 11:00 AM and Thursday, November 12, 2026 at 11:00 AM.  Please confirm participation by contacting Dana Parrish (contact information above). 

 

Sealed proposals, clearly marked “AV/Conferencing Solutions RFP #2027-01” on outside of sealed envelope, are due at Region 9 ESC, 301 Loop 11, Wichita Falls, TX, 76306, by 3:00 PM (CDT) on Wednesday, December 2, 2026.  Proposals will be opened at Region 9 ESC at 3:15 PM the same day for preliminary review.  Negotiations as necessary will take place December 3 - 15, and recommendation for award(s) will be presented to the ESC Board of Directors at their meeting currently scheduled for 12:30 PM, Wednesday, December 16, 2026 .

Failure to have a response submitted by the above deadline shall result in the response NOT being considered; fax or other electronic submissions shall NOT be considered.  The selection of respondents shall be in accordance with Texas Education Code Chapter 44, if applicable, and Texas Government Code 2254. 

REGION 9 ESC RESERVES THE RIGHT TO REJECT ANY OR ALL RESPONSES AND TO WAIVE IRREGULARITIES OR INFORMALITIES AS MAY BE DEEMED IN ITS BEST INTEREST.

WAIVER OF CLAIMS:  BY TENDERING A RESPONSE TO THIS REQUEST FOR PROPOSALS, THE PROPOSER ACKNOWLEDGES THAT IT HAS READ AND FULLY UNDERSTANDS THE REQUIREMENTS FOR SUBMITTING A RESPONSE, AND THE PROCESS USED FOR SELECTING A PROVIDER.  FURTHER, BY SUBMITTING A RESPONSE, THE PROPOSER FULLY, VOLUNTARILY AND UNDERSTANDINGLY WAIVES AND RELEASES ANY AND ALL CLAIMS AGAINST REGION 9 ESC, OR ANY OF ITS DIRECTORS, OFFICERS, AGENTS AND/OR EMPLOYEES THAT COULD ARISE OUT OF THE ADMINISTRATION, EVALUATION, OR RECOMMENDATION OF ANY RESPONSE SUBMITTED TO THIS REQUEST FOR PROPOSALS.