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Staff Handbook

2020-2021 Staff Handbook 

SECTION 1:  Region 9 ESC Head Start Program Information

Table of Contents........................................................................................................ 2

Organizational Chart................................................................................................... 5

Region 9 Head Start Sites........................................................................................... 6

Region 9 Head Start Staff............................................................................................ 7

Head Start Mission, Goal, and Objectives...................................................................8

Head Start Information: Where do I find..................................................................... 10

Please Post-Self Monitoring Schedule/Child Plus Reports List..................................11

Remind 101 Code........................................................................................................ 13

School Readiness Goals.............................................................................................. 14

SECTION 2:  Child Plus Information, Staff Information, & Required Annual Documentation

Basics of Child Plus for Teachers................................................................................. 23

How to Enter Attendance in Child Plus......................................................................... 24

How to download Child Plus Attendance App.....................................................................25

Child Plus Daily Health Check.............................................................................................36

How to Enter Health Events in Child Plus for Teachers....................................................... 37

How to enter Child Plus Mental Health.................................................................................38

How to print a diploma in Child Plus.....................................................................................39

How to Administer and Print the e-Deca/Sample DECA Form.......................................40

DECA sample form...............................................................................................................42

Employment Requirements..........................................................................................43

Flow Chart Initial Hire/Transfers/Every 5 Years............................................................ 44

F500-2970.......................................................................................................................45

Indiviudal Personnel Folder Checklist....................................................................................49

Teacher and Para Professional In-Service Requirement (optional tracking form)...........50

How to enter a Professional Development Plan in Child Plus ...............................................51

Professional Development Plan.............................................................................................52

Incident Report.................................................................................................................55

Required Annual Training (Staff, Sub, Volunteer)............................................................ 57

Please sign the following required annual forms..............................................................66 

     Staff Handbook Acknowledgement, TB Screener, Disabilities Enrollment Statement, Head Start Standards of Conduct, Communicable Disease  Screener, & Information Needed for Child Plus

SECTION 3: ERSEA, Volunteers/Sub Binder, & Parent Involvement

What is ERSEA?......................................................................................................... 73

Poverty Guidelines...................................................................................................... 74

Steps When Taking a Child Plus Application...............................................................75

Staff Process for Applicants/Enrollments...................................................................... 77

Recruitment Flyer (English & Spanish)......................................................................... 78

Recruitment Log.......................................................................................................... 80

Community Partnership Agreement.............................................................................. 81

Sub-Vol Binder Cover Sheet........................................................................................ 82

Sub-Vol Log............................................................................................................... 83

Sub-Vol Binder Instructions Sheet............................................................................... 84

Sub-Vol Communicable Disease Screener...................................................................85

Sub-Volunteer Head Start Standards of Conduct..........................................................86

Sub-Volunteer Training Acknowledgement................................................................... 87

Parent Involvement Expectations.................................................................................. 88 

Parent Training Tracking Sheet (SAMPLE-Google Doc)............................................... 89

Parent Meeting Sign in Sheet........................................................................................90

Parent Meeting Agenda/Minutes.................................................................................. 91

SECTION 4: Classroom Requirements, Checklists, In-Kind, Education Documents & Tracking

Classroom Schedule Instructions..........................Sample Schedule..............................92

Site Report Instructions..........................................Sample Site Report..........................94

Daily Classroom Health Check Recommendations.......................................................96

Daily Playground Checklist.......................................................................................... 97

Cleaning Schedule for Classrooms............................................................................... 98

In-kind Information & Ideas......................................................................................... 99

In-Kind Tip Sheet........................................................................................................ 101

2020 Hourly Rate for Volunteers.....................................................................................102

In-Kind/Non-Federal Share Volunteer/Donation Sheet..................................................103

Disability Process Flow Chart...................................................................................... 104

Disability Tracking in Child Plus.................................................................................. 105

Mental Health Services Flow Chart.............................................................................. 109

Social Emotional Books to Support Classroom Mental Health......................................110

Lesson Plan Tip Sheet................................................................................................. 112

Lesson Plan Supplemental Information………………………………………………………………...121

Small Group Planning Form.................................................................................................122

Head Start Required 7 Super Centers............................................................................123

Label Samples .......................................................................................................................124

Head Start Must Haves...........................................................................................................125

CIRCLE Progress Monitoring Information....................................................................... 127

CLI Family Observation Form-ENGLISH      SPANISH ..........................................................128

CLI Student Summary Report (print for child file)......................................................... 144

Frog Street Scope & Sequence – 3’s............................................................................. 148

Frog Street Scope & Sequence – 4’s............................................................................. 151

Frog Street Developmental Checklist............................................................................ 154

Anecdotal Notes.......................................................................................................... 157

Early Learning Outcomes and Framework (ELOF) Cheat Sheet....................................159

Nap Requirements....................................................................................................... 161

Tracking Documents/Extra Forms

-45 Day Health............................................................................................................162

-90 Day Health............................................................................................................ 163

-Health Requirement Norms......................................................................................... 163

-Hearing/Vision Screening Outcome guidelines...................................................................165

-Classroom Teacher Requirements         ...................................................................... 166  *if you would like this as a google doc, email courtney.cooner@esc9.net

-Hearing/Vision........................................................................................................... 167

-Family Services/Mental Health................................................................................... 168

-Mental Health Assistance for Staff Log....................................................................... 169

-Mental Health Referral Log........................................................................................ 170

-Head Start Assistance Resource List (English      &           Spanish)......................... 171

-Information Provided to Family.................................................................................. 173

-PIR Family Service Categories....................................................................................174

-Boo Boo Report......................................................................................................... 175

-Health Status 90 Day Reminder Note..........................................................................176

-Doctor/Dentist Reminder Note.................................................................................... 177

-State Lab Request Form (English & Spanish)..............................................................178

-Request for Head Start Payment for Required Services..............................................184

-Classroom Visit Log................................................................................................... 185

-First Aid Inventory Checklist...................................................................................... 186

-Head Start Snack and Field Trip Options....................................................................187

-Wish List Tips.......................................................................................................................188

SECTION 5: Monitoring

Ongoing Monitoring:  Plan, Calendar, Schedule, Ongoing Monitoring Report.............. 189

Active Supervision – Admin Monitoring Tool………………………………………………. 196

Active Supervision – Classroom Monitoring Tool…………………………………………197

Safe Environments/ Health & Safety Monitoring Tool……………………………………. 198

Early Learning Curriculum Fidelity Monitoring Tool……………………………………...203

CLASS Observation sheet...........................................................................................209

ERSEA Monitoring Tool............................................................................................. 210

Quality Control Coaching (QCC) Tool..........................................................................213

Mental Health Monitoring Tool....................................................................................219

Classroom Mental Health Observation Tool.................................................................221

Classroom Mental Health Observation Form................................................................223

Transportation Monitoring Tool...................................................................................224

Disabilities Monitoring Tool........................................................................................ 227

Health Services Monitoring Tool..................................................................................230

Nutrition Monitoring Tool…………………………………………………………………..232

Family and Community Engagement Monitoring Tool.................................................234

Community Partnership Monitoring Tool......................................................................236

Child File Monitoring Checklist..................................................................................237

Parent Committee/Involvement Checklist...................................................................242

SECTION 6:  Posters (To Be Posted) / General Program Information

10 Ways to Keep Children Safe (English & Spanish) ................................................ 243

Active Supervision...................................................................................................... 245

Active Supervision At-A-Glance.................................................................................. 246

Wash Your Hands....................................................................................................... 248 

Wear Gloves When..................................................................................................... 249

Safe and Healthy Diapering..........................................................................................250

Diapering Tip Sheet............................................................................................................251

Head Lice 101 ..................................................................................................................252

SECTION 7: CrossWalks

DECA & Head Start Program Performance Standards................................................253

Conscious Discipline & CLASS................................................................................... 266

Head Start Early Learning Outcomes Framework (ELOF) & Pre-K Guidelines...........268

CIRCLE Progress Monitoring & Head Start Performance Standards CrossWalk.........277

Early Learning Verticle Alignment.......................................................................................291

Bright By Text.......................................................................................................................411