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Staff Handbook

2019-2020 Staff Handbook pdf

SECTION 1:  Region 9 ESC Head Start Program Information

Table of Contents........................................................................................................ 2

Welcome Back to Head Start Agenda........................................................................... 5

Organizational Chart.................................................................................................... 6

Region 9 Head Start Sites............................................................................................. 7

Region 9 Head Start Staff............................................................................................ 8

Head Start Mission, Goal, and Objectives..................................................................... 9

Head Start Information: Where do I find....................................................................... 10

Please Post-Self Monitoring Schedule/Child Plus Reports List....................................... 11

Remind 101 Code........................................................................................................ 13

Head Start Meeting Dates 2019-2020............................................................................ 14

School Readiness Goals............................................................................................... 15

SECTION 2:  Child Plus Information, Staff Information, & Required Annual Documentation

Basics of Child Plus for Teachers................................................................................. 30

How to Enter Attendance in Child Plus......................................................................... 31

How to Enter Health Events in Child Plus for Teachers.................................................. 32

How to Administer and Print the e-Deca/Sample DECA Form....................................... 33

Employment Requirements.......................................................................................... 36

Flow Chart Initial Hire/Transfers/Every 5 Years............................................................ 37

Teacher and Para Professional In-Service Requirement (optional tracking form)............. 38

Professional Development Plan.................................................................................... 39

Incident Report........................................................................................................... 42

Required Annual Training (Staff, Sub, Volunteer)......................................................... 44

Please sign the following required annual forms......................................................... 52

Staff Handbook Acknowledgement, TB Screener, Disabilities Enrollment Statement, Head Start Standards of Conduct, Communicable Disease Screener, & Information Needed for Child Plus

SECTION 3: ERSEA, Volunteers/Sub Binder, & Parent Involvement

What is ERSEA?......................................................................................................... 59

Poverty Guidelines...................................................................................................... 60

Steps When Taking a Child Plus Application................................................................ 61

Staff Process for Applicants/Enrollments...................................................................... 63

Notes From Enrollment................................................................................................ 64

Recruitment Flyer (English & Spanish)......................................................................... 65

Recruitment Log.......................................................................................................... 67

Community Partnership Agreement.............................................................................. 68

Sub-Vol Binder Cover Sheet........................................................................................ 69

Sub-Vol Log............................................................................................................... 70

Sub-Vol Binder Instructions Sheet................................................................................ 71

Sub-Vol Communicable Disease Screener..................................................................... 72

Sub-Volunteer Head Start Standards of Conduct............................................................ 73

Sub-Volunteer Training Acknowledgement................................................................... 74

Parent Involvement Expectations.................................................................................. 75       

Parent Training Tracking Sheet (SAMPLE-Google Doc)............................................... 76

Parent Meeting Sign in Sheet........................................................................................ 77

Parent Meeting Agenda/Minutes.................................................................................. 78

SECTION 4: Classroom Requirements, Checklists, In-Kind, Education Documents & Tracking

Classroom Schedule..........................Sample schedule............................................... 79

Site Report.................................................................................................................. 80

Daily Classroom Health Check Recommendations........................................................ 83

Daily Playground Checklist.......................................................................................... 84

Weekly Cleaning Schedule for Classrooms................................................................... 85

In-kind Information & Ideas......................................................................................... 86

In-Kind Tip Sheet........................................................................................................ 88

In-Kind/Non-Federal Share Volunteer/Donation Sheet................................................... 89

Disability Process Flow Chart...................................................................................... 90

Disability Tracking in Child Plus.................................................................................. 91

Mental Health Services Flow Chart.............................................................................. 95

Social Emotional Books to Support Classroom Mental Health........................................ 96

Lesson Plan Tip Sheet................................................................................................. 98

Lesson Plan Supplemental Information......................................................................... 107

Head Start Required 7 Super Centers............................................................................ 108

CIRCLE Progress Monitoring Information.................................................................... 109

CLI Student Summary Report (print for child file)......................................................... 110

Frog Street Scope & Sequence – 3’s............................................................................. 114

Frog Street Scope & Sequence – 4’s............................................................................. 117

Frog Street Developmental Checklist............................................................................ 120

Anecdotal Notes.......................................................................................................... 123

Early Learning Outcomes and Framework (ELOF) Cheat Sheet..................................... 124

Nap Requirements....................................................................................................... 126

Tracking Documents/Extra Forms

-45 Day Health............................................................................................................ 127

-90 Day Health............................................................................................................ 128

-Health Requirement Norms......................................................................................... 129

-Classroom Requirements                 ........................................................................ 130

-Hearing/Vision........................................................................................................... 131

-Family Services/Mental Health................................................................................... 132

-Mental Health Assistance for Staff Log....................................................................... 133

-Mental Health Referral Log........................................................................................ 134

-Head Start Assistance Resource List (English & Spanish)............................................. 135

-Information Provided to Family.................................................................................. 137

-PIR Family Service Categories.................................................................................... 138

-Boo Boo Report......................................................................................................... 139

-Health Status 90 Day Reminder Note.......................................................................... 140

-Doctor/Dentist Reminder Note.................................................................................... 141

-State Lab Request Form (English & Spanish)............................................................... 142

-Request for Head Start Payment for Required Services................................................. 148

-Classroom Visit Log................................................................................................... 149

-First Aid Inventory Checklist...................................................................................... 150

-Head Start Snack and Field Trip Options..................................................................... 151

SECTION 5: Monitoring

Ongoing Monitoring:  Plan, Calendar, Schedule, Ongoing Monitoring Report................. 152

Active Supervision – Admin Monitoring Tool……………………………………………. 159     

Active Supervision – Classroom Monitoring Tool…………………………………………160

Safe Environments/ Health & Safety Monitoring Tool……………………………………. 161     

Early Learning Curriculum Fidelity Monitoring Tool……………………………………...166

CLASS Observation sheet............................................................................................ 172

ERSEA Monitoring Tool............................................................................................. 173

Quality Control Coaching (QCC) Tool.......................................................................... 176

Mental Health Monitoring Tool.................................................................................... 182

Classroom Mental Health Observation Tool.................................................................. 184

Classroom Mental Health Observation Form................................................................. 186

Transportation Monitoring Tool................................................................................... 187

Disabilities Monitoring Tool........................................................................................ 190

Health Services Monitoring Tool.................................................................................. 193

Nutrition Monitoring Tool…………………………………………………………………..195    

Family and Community Engagement Monitoring Tool................................................... 197

Community Partnership Monitoring Tool...................................................................... 199

Child File Monitoring Checklist................................................................................... 200

Parent Committee/Involvement Checklist..................................................................... 205

 

 

 

 

SECTION 6:  Posters (To Be Posted)

10 Ways to Keep Children Safe (English & Spanish) .................................................... 206

Active Supervision...................................................................................................... 208

Active Supervision At-A-Glance.................................................................................. 209

Wash Your Hands....................................................................................................... 210     

Wear Gloves When..................................................................................................... 211

Safe and Healthy Diapering.......................................................................................... 212

 

SECTION 7: CrossWalks

DECA & Head Start Program Performance Standards.................................................... 213

Conscious Discipline & CLASS................................................................................... 226

Head Start Early Learning Outcomes Framework (ELOF) & Pre-K Guidelines............... 228

CIRCLE Progress Monitoring & Head Start Performance Standards CrossWalk.............. 237