2020-2021 Staff Handbook
SECTION 1: Region 9 ESC Head Start Program Information
Table of Contents........................................................................................................ 2
Organizational Chart................................................................................................... 5
Region 9 Head Start Sites........................................................................................... 6
Region 9 Head Start Staff............................................................................................ 7
Head Start Mission, Goal, and Objectives...................................................................8
Head Start Information: Where do I find..................................................................... 10
Please Post-Self Monitoring Schedule/Child Plus Reports List..................................11
Remind 101 Code........................................................................................................ 13
School Readiness Goals.............................................................................................. 14
SECTION 2: Child Plus Information, Staff Information, & Required Annual Documentation
Basics of Child Plus for Teachers................................................................................. 23
How to Enter Attendance in Child Plus......................................................................... 24
How to download Child Plus Attendance App.....................................................................25
Child Plus Daily Health Check.............................................................................................36
How to Enter Health Events in Child Plus for Teachers....................................................... 37
How to enter Child Plus Mental Health.................................................................................38
How to print a diploma in Child Plus.....................................................................................39
How to Administer and Print the e-Deca/Sample DECA Form.......................................40
DECA sample form...............................................................................................................42
Employment Requirements..........................................................................................43
Flow Chart Initial Hire/Transfers/Every 5 Years............................................................ 44
F500-2970.......................................................................................................................45
Indiviudal Personnel Folder Checklist....................................................................................49
Teacher and Para Professional In-Service Requirement (optional tracking form)...........50
How to enter a Professional Development Plan in Child Plus ...............................................51
Professional Development Plan.............................................................................................52
Incident Report.................................................................................................................55
Required Annual Training (Staff, Sub, Volunteer)............................................................ 57
Please sign the following required annual forms..............................................................66
Staff Handbook Acknowledgement, TB Screener, Disabilities Enrollment Statement, Head Start Standards of Conduct, Communicable Disease Screener, & Information Needed for Child Plus
SECTION 3: ERSEA, Volunteers/Sub Binder, & Parent Involvement
What is ERSEA?......................................................................................................... 73
Poverty Guidelines...................................................................................................... 74
Steps When Taking a Child Plus Application...............................................................75
Staff Process for Applicants/Enrollments...................................................................... 77
Recruitment Flyer (English & Spanish)......................................................................... 78
Recruitment Log.......................................................................................................... 80
Community Partnership Agreement.............................................................................. 81
Sub-Vol Binder Cover Sheet........................................................................................ 82
Sub-Vol Log............................................................................................................... 83
Sub-Vol Binder Instructions Sheet............................................................................... 84
Sub-Vol Communicable Disease Screener...................................................................85
Sub-Volunteer Head Start Standards of Conduct..........................................................86
Sub-Volunteer Training Acknowledgement................................................................... 87
Parent Involvement Expectations.................................................................................. 88
Parent Training Tracking Sheet (SAMPLE-Google Doc)............................................... 89
Parent Meeting Sign in Sheet........................................................................................90
Parent Meeting Agenda/Minutes.................................................................................. 91
SECTION 4: Classroom Requirements, Checklists, In-Kind, Education Documents & Tracking
Classroom Schedule Instructions..........................Sample Schedule..............................92
Site Report Instructions..........................................Sample Site Report..........................94
Daily Classroom Health Check Recommendations.......................................................96
Daily Playground Checklist.......................................................................................... 97
Cleaning Schedule for Classrooms............................................................................... 98
In-kind Information & Ideas......................................................................................... 99
In-Kind Tip Sheet........................................................................................................ 101
2020 Hourly Rate for Volunteers.....................................................................................102
In-Kind/Non-Federal Share Volunteer/Donation Sheet..................................................103
Disability Process Flow Chart...................................................................................... 104
Disability Tracking in Child Plus.................................................................................. 105
Mental Health Services Flow Chart.............................................................................. 109
Social Emotional Books to Support Classroom Mental Health......................................110
Lesson Plan Tip Sheet................................................................................................. 112
Lesson Plan Supplemental Information………………………………………………………………...121
Small Group Planning Form.................................................................................................122
Head Start Required 7 Super Centers............................................................................123
Label Samples .......................................................................................................................124
Head Start Must Haves...........................................................................................................125
CIRCLE Progress Monitoring Information....................................................................... 127
CLI Family Observation Form-ENGLISH SPANISH ..........................................................128
CLI Student Summary Report (print for child file)......................................................... 144
Frog Street Scope & Sequence – 3’s............................................................................. 148
Frog Street Scope & Sequence – 4’s............................................................................. 151
Frog Street Developmental Checklist............................................................................ 154
Anecdotal Notes.......................................................................................................... 157
Early Learning Outcomes and Framework (ELOF) Cheat Sheet....................................159
Nap Requirements....................................................................................................... 161
Tracking Documents/Extra Forms
-45 Day Health............................................................................................................162
-90 Day Health............................................................................................................ 163
-Health Requirement Norms......................................................................................... 163
-Hearing/Vision Screening Outcome guidelines...................................................................165
-Classroom Teacher Requirements ...................................................................... 166 *if you would like this as a google doc, email courtney.cooner@esc9.net
-Hearing/Vision........................................................................................................... 167
-Family Services/Mental Health................................................................................... 168
-Mental Health Assistance for Staff Log....................................................................... 169
-Mental Health Referral Log........................................................................................ 170
-Head Start Assistance Resource List (English & Spanish)......................... 171
-Information Provided to Family.................................................................................. 173
-PIR Family Service Categories....................................................................................174
-Boo Boo Report......................................................................................................... 175
-Health Status 90 Day Reminder Note..........................................................................176
-Doctor/Dentist Reminder Note.................................................................................... 177
-State Lab Request Form (English & Spanish)..............................................................178
-Request for Head Start Payment for Required Services..............................................184
-Classroom Visit Log................................................................................................... 185
-First Aid Inventory Checklist...................................................................................... 186
-Head Start Snack and Field Trip Options....................................................................187
-Wish List Tips.......................................................................................................................188
SECTION 5: Monitoring
Ongoing Monitoring: Plan, Calendar, Schedule, Ongoing Monitoring Report.............. 189
Active Supervision – Admin Monitoring Tool………………………………………………. 196
Active Supervision – Classroom Monitoring Tool…………………………………………197
Safe Environments/ Health & Safety Monitoring Tool……………………………………. 198
Early Learning Curriculum Fidelity Monitoring Tool……………………………………...203
CLASS Observation sheet...........................................................................................209
ERSEA Monitoring Tool............................................................................................. 210
Quality Control Coaching (QCC) Tool..........................................................................213
Mental Health Monitoring Tool....................................................................................219
Classroom Mental Health Observation Tool.................................................................221
Classroom Mental Health Observation Form................................................................223
Transportation Monitoring Tool...................................................................................224
Disabilities Monitoring Tool........................................................................................ 227
Health Services Monitoring Tool..................................................................................230
Nutrition Monitoring Tool…………………………………………………………………..232
Family and Community Engagement Monitoring Tool.................................................234
Community Partnership Monitoring Tool......................................................................236
Child File Monitoring Checklist..................................................................................237
Parent Committee/Involvement Checklist...................................................................242
SECTION 6: Posters (To Be Posted) / General Program Information
10 Ways to Keep Children Safe (English & Spanish) ................................................ 243
Active Supervision...................................................................................................... 245
Active Supervision At-A-Glance.................................................................................. 246
Wash Your Hands....................................................................................................... 248
Wear Gloves When..................................................................................................... 249
Safe and Healthy Diapering..........................................................................................250
Diapering Tip Sheet............................................................................................................251
Head Lice 101 ..................................................................................................................252
SECTION 7: CrossWalks
DECA & Head Start Program Performance Standards................................................253
Conscious Discipline & CLASS................................................................................... 266
Head Start Early Learning Outcomes Framework (ELOF) & Pre-K Guidelines...........268
CIRCLE Progress Monitoring & Head Start Performance Standards CrossWalk.........277
Early Learning Verticle Alignment.......................................................................................291
Bright By Text.......................................................................................................................411
