2019-2020 Staff Handbook pdf
SECTION 1: Region 9 ESC Head Start Program Information
Table of Contents........................................................................................................ 2
Welcome Back to Head Start Agenda........................................................................... 5
Organizational Chart.................................................................................................... 6
Region 9 Head Start Sites............................................................................................. 7
Region 9 Head Start Staff............................................................................................ 8
Head Start Mission, Goal, and Objectives..................................................................... 9
Head Start Information: Where do I find....................................................................... 10
Please Post-Self Monitoring Schedule/Child Plus Reports List....................................... 11
Remind 101 Code........................................................................................................ 13
Head Start Meeting Dates 2019-2020............................................................................ 14
School Readiness Goals............................................................................................... 15
SECTION 2: Child Plus Information, Staff Information, & Required Annual Documentation
Basics of Child Plus for Teachers................................................................................. 30
How to Enter Attendance in Child Plus......................................................................... 31
How to Enter Health Events in Child Plus for Teachers.................................................. 32
How to Administer and Print the e-Deca/Sample DECA Form....................................... 33
Employment Requirements.......................................................................................... 36
Flow Chart Initial Hire/Transfers/Every 5 Years............................................................ 37
Teacher and Para Professional In-Service Requirement (optional tracking form)............. 38
Professional Development Plan.................................................................................... 39
Incident Report........................................................................................................... 42
Required Annual Training (Staff, Sub, Volunteer)......................................................... 44
Please sign the following required annual forms......................................................... 52
Staff Handbook Acknowledgement, TB Screener, Disabilities Enrollment Statement, Head Start Standards of Conduct, Communicable Disease Screener, & Information Needed for Child Plus
SECTION 3: ERSEA, Volunteers/Sub Binder, & Parent Involvement
What is ERSEA?......................................................................................................... 59
Poverty Guidelines...................................................................................................... 60
Steps When Taking a Child Plus Application................................................................ 61
Staff Process for Applicants/Enrollments...................................................................... 63
Notes From Enrollment................................................................................................ 64
Recruitment Flyer (English & Spanish)......................................................................... 65
Recruitment Log.......................................................................................................... 67
Community Partnership Agreement.............................................................................. 68
Sub-Vol Binder Cover Sheet........................................................................................ 69
Sub-Vol Log............................................................................................................... 70
Sub-Vol Binder Instructions Sheet................................................................................ 71
Sub-Vol Communicable Disease Screener..................................................................... 72
Sub-Volunteer Head Start Standards of Conduct............................................................ 73
Sub-Volunteer Training Acknowledgement................................................................... 74
Parent Involvement Expectations.................................................................................. 75
Parent Training Tracking Sheet (SAMPLE-Google Doc)............................................... 76
Parent Meeting Sign in Sheet........................................................................................ 77
Parent Meeting Agenda/Minutes.................................................................................. 78
SECTION 4: Classroom Requirements, Checklists, In-Kind, Education Documents & Tracking
Classroom Schedule..........................Sample schedule............................................... 79
Site Report.................................................................................................................. 80
Daily Classroom Health Check Recommendations........................................................ 83
Daily Playground Checklist.......................................................................................... 84
Weekly Cleaning Schedule for Classrooms................................................................... 85
In-kind Information & Ideas......................................................................................... 86
In-Kind Tip Sheet........................................................................................................ 88
In-Kind/Non-Federal Share Volunteer/Donation Sheet................................................... 89
Disability Process Flow Chart...................................................................................... 90
Disability Tracking in Child Plus.................................................................................. 91
Mental Health Services Flow Chart.............................................................................. 95
Social Emotional Books to Support Classroom Mental Health........................................ 96
Lesson Plan Tip Sheet................................................................................................. 98
Lesson Plan Supplemental Information.(updated).......................................................... 107
Head Start Required 7 Super Centers............................................................................ 108
CIRCLE Progress Monitoring Information.................................................................... 109
CLI Student Summary Report (print for child file)......................................................... 110
Frog Street Scope & Sequence – 3’s............................................................................. 114
Frog Street Scope & Sequence – 4’s............................................................................. 117
Frog Street Developmental Checklist............................................................................ 120
Anecdotal Notes.......................................................................................................... 123
Early Learning Outcomes and Framework (ELOF) Cheat Sheet..................................... 124
Nap Requirements....................................................................................................... 126
Tracking Documents/Extra Forms
-45 Day Health............................................................................................................ 127
-90 Day Health............................................................................................................ 128
-Health Requirement Norms......................................................................................... 129
-Classroom Requirements ........................................................................ 130
-Hearing/Vision........................................................................................................... 131
-Family Services/Mental Health................................................................................... 132
-Mental Health Assistance for Staff Log....................................................................... 133
-Mental Health Referral Log........................................................................................ 134
-Head Start Assistance Resource List (English & Spanish)......................... 135
-Information Provided to Family.................................................................................. 137
-PIR Family Service Categories.................................................................................... 138
-Boo Boo Report......................................................................................................... 139
-Health Status 90 Day Reminder Note.......................................................................... 140
-Doctor/Dentist Reminder Note.................................................................................... 141
-State Lab Request Form (English & Spanish)............................................................... 142
-Request for Head Start Payment for Required Services................................................. 148
-Classroom Visit Log................................................................................................... 149
-First Aid Inventory Checklist...................................................................................... 150
-Head Start Snack and Field Trip Options..................................................................... 151
SECTION 5: Monitoring
Ongoing Monitoring: Plan, Calendar, Schedule, Ongoing Monitoring Report................. 152
Active Supervision – Admin Monitoring Tool……………………………………………. 159
Active Supervision – Classroom Monitoring Tool…………………………………………160
Safe Environments/ Health & Safety Monitoring Tool……………………………………. 161
Early Learning Curriculum Fidelity Monitoring Tool……………………………………...166
CLASS Observation sheet............................................................................................ 172
ERSEA Monitoring Tool............................................................................................. 173
Quality Control Coaching (QCC) Tool.......................................................................... 176
Mental Health Monitoring Tool.................................................................................... 182
Classroom Mental Health Observation Tool.................................................................. 184
Classroom Mental Health Observation Form................................................................. 186
Transportation Monitoring Tool................................................................................... 187
Disabilities Monitoring Tool........................................................................................ 190
Health Services Monitoring Tool.................................................................................. 193
Nutrition Monitoring Tool…………………………………………………………………..195
Family and Community Engagement Monitoring Tool................................................... 197
Community Partnership Monitoring Tool...................................................................... 199
Child File Monitoring Checklist................................................................................... 200
Parent Committee/Involvement Checklist..................................................................... 205
SECTION 6: Posters (To Be Posted)
10 Ways to Keep Children Safe (English & Spanish) .................................................... 206
Active Supervision...................................................................................................... 208
Active Supervision At-A-Glance.................................................................................. 209
Wash Your Hands....................................................................................................... 210
Wear Gloves When..................................................................................................... 211
Safe and Healthy Diapering.......................................................................................... 212
SECTION 7: CrossWalks
DECA & Head Start Program Performance Standards.................................................... 213
Conscious Discipline & CLASS................................................................................... 226
Head Start Early Learning Outcomes Framework (ELOF) & Pre-K Guidelines............... 228
CIRCLE Progress Monitoring & Head Start Performance Standards CrossWalk.............. 237
