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Requests for Proposals

 

REQUEST FOR PROPOSALS  
FURNITURE/ACCESSORIES

REGION 9 ESC ♦ 301 LOOP 11 ♦ WICHITA FALLS, TX 76306

DEADLINE FOR RESPONSE:  Friday, June 14, 2024 – 2:00 PM (CDT)

Region 9 Education Service Center is requesting proposals for furniture for lobby/reception areas.  The style of furniture can be described as “western” or “rustic”.  Descriptions and pictures of included items are contained within the proposal. 

For a copy of the proposal specifications contact:     Dana Parrish, Administrative Specialist w  Phone: (940) 322-6928 w Email: dana.parrish@esc9.net

Sealed proposals, clearly marked “Furniture RFP #2024-01” on outside of sealed envelope, are due at Region 9 ESC, 301 Loop 11, Wichita Falls, TX, 76306, by 2:00 PM (CDT) on Friday, June 14, 2024.  Proposals will be opened at Region 9 ESC at 2:15 PM the same day for preliminary review.  Negotiations as necessary will take place June 17-21, and recommendation for award(s) will be presented to the ESC Board of Directors at their meeting currently scheduled for 12:30 PM, Wednesday, June 26, 2024.

Failure to have a response submitted by the above deadline shall result in the response NOT being considered; fax or other electronic submissions shall NOT be considered.  The selection of respondents shall be in accordance with Texas Education Code Chapter 44, if applicable, and Texas Government Code 2254. 

REGION 9 ESC RESERVES THE RIGHT TO REJECT ANY OR ALL RESPONSES AND TO WAIVE IRREGULARITIES OR INFORMALITIES AS MAY BE DEEMED IN ITS BEST INTEREST. WAIVER OF CLAIMS:  BY TENDERING A RESPONSE TO THIS REQUEST FOR PROPOSALS, THE PROPOSER ACKNOWLEDGES THAT IT HAS READ AND FULLY UNDERSTANDS THE REQUIREMENTS FOR SUBMITTING A RESPONSE, AND THE PROCESS USED FOR SELECTING A PROVIDER.  FURTHER, BY SUBMITTING A RESPONSE, THE PROPOSER FULLY, VOLUNTARILY AND UNDERSTANDINGLY WAIVES AND RELEASES ANY AND ALL CLAIMS AGAINST REGION 9 ESC, OR ANY OF ITS DIRECTORS, OFFICERS, AGENTS AND/OR EMPLOYEES THAT COULD ARISE OUT OF THE ADMINISTRATION, EVALUATION, OR RECOMMENDATION OF ANY RESPONSE SUBMITTED TO THIS REQUEST FOR PROPOSALS.

 

QUESTIONS RE: RFP #2024-01 FURNITURE/ACCESSORIES

  • Q – Does pricing need to be offered through a purchasing contract? 
    A – No.  Since this is a sealed Request for Proposal process, pricing does not need to be offered through a purchasing contract.  Any vendor may respond regardless of membership in a purchasing cooperative. 
     
  • Q – Can a partial bid be sumitted? 
    A – Yes.  Responses can be made for any item/items you wish.  We will evaluate items individually, and may award one or multiple vendors. 
     
  • Q – May I come see the space where these items are going?
    A – Respondents may schedule an appointment for a walk-through of the spaces at Region 9 ESC where furniture/accessories may be placed.  To schedule, contact Dana Parrish at dana.parrish@esc9.net or 940-322-6928.   
     

    Please note that during the walk-through, no discussions related to the RFP, floor plan, design plan or items will be acknowledged to ensure compliance with the RFP provisions.  Any resulting questions must be submitted via email to Dana Parrish at dana.parrish@esc9.net, and will be answered according to the stated provisions of the RFP.
     

  • Q – (Paraphrase/combination of multiple questions) Do you have floor plans, architectural plans, room dimensions, locations of doors and windows?
    A - The dimensions of the space(s) where furniture and accessories included on the Request for Proposal will be placed are still to be determined. Requested responses are for individual components only.  Region 9 ESC will determine the design and placement of items based on responses received.  If you have multiple options for the requested items, feel free to include them in your response at your discretion.
     

  • Q – How long has current furniture been in place? 
    A – The lobby areas are currently undergoing renovations.  There was a variety of furniture from 7 – 15 years old. 
     

  • Q – Did Region 9 ESC work with an interior designer to develop the plan?  Can (respondent) meet with Region 9 ESC to discuss needs and best options to create a plan? 
    A – An interior designer was not used to develop a particular layout or to identify the sample pieces included in the RFP. A committee of staff and Directors developed the current proposal. Due to the constraints of the proposal process, we cannot offer respondents the opportunity to meet with staff or Directors to develop a plan.  If the items proposed through this process do not meet the needs of Region 9 ESC as envisioned, alternative options will be considered at that time.
     

  • Q – The bid shows quantities of 1-6 , 1-4, 1-8, etc., should we provide bid pricing based on one each since you will determine quantities? What quantity should we use for product extensions to not skew the bid numbers?
    A – A quantity range was included on most items so that if Region 9 ESC thinks a particular item is needed in multiple quantities there would be the freedom to purchase more than one.  We would suggest that pricing be outlined for each proposed item in a quantity of one, and also in multiple quantities if you would be able to provide multiple quantities at a lower price.   For example:

    Brown Leather Couch, Design ABC – Quantity 1 – $5.00 each,  Quantity 3 – $4.50 each, Quantity 5 – $4.00 each.  
     

  • Q – What quantity should be used for installation/labor purposes? 
    A – No installation or labor is required as a part of this proposal. 
     

  • Q – Can I offer pricing and information on more than one item for a particular product to give options?
    A – Yes.  Please feel free to propose any number of items you feel fit the specified theme and general specifications.  
     

  • Q – What are the supporting forms I need to submit? 
    A – The required forms are included in the RFP packet: 

    • The Consolidated Supporting Form is found on pages 34-40 

    • The EDGAR Compliance Form is found on pages 44 – 49

    • The Conflict of Interest and Lobbying Disclosure forms and instructions are found on pages 41-43, but are only required if they apply to you. 
       

  • Q – Can you provide the provisionary wage requirement for Wichita Falls per the Davis Bacon Act? 
  • A – We believe the Davis-Bacon Act would not apply to this RFP since it is for a product only, no services performed on site by your workers, and it will not be paid with Federal funds.